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Senior Office Support Representative

Senior Office Support Representative

Job ID 
22822
# Positions 
1
Location 
US-MO-Fenton
Posted Date 
1/4/2018
Category 
Administrative/Customer Support
Position Type 
..
Travel Percentage 
..

Job Information

Overview

Headquartered in Fenton, Missouri, a suburb of St. Louis, Vanliner Insurance Company is a member of Great American Insurance Group. For over 30 years, Vanliner has grown to become the country’s top insurance provider for the moving and storage, parcel and home delivery industries. Our mission since day one, has been to provide first-class insurance products and unparalleled customer service to all of our customers. Our success is driven by the expertise, innovation and commitment to customer service that our employees provide. If you are ready to join an engaging and driven team such as ours, we would love to hear from you!

 

Responsibilities

  • Performs a variety of moderately complex clerical support duties within a functional group or team. Tasks may include one or more of the following:
  • Filing: Maintains classified or indexed records arranged in an established system. Inserts, removes and notes disposition of materials. May search and investigate information contained in files. May insert additional data, prepare routine reports, and provide written information on request.
  • Clerk: Performs functions such as photocopying, compiling records, filing, tabulating, posting information and distributing mail. Maintains records, forms, verifies information and resolves moderately complex problems. May assist in the purchase of office supplies and facility security functions (keys, badges, etc.). May answer and / or screen incoming calls.
  • Printing: Completes assignments of moderate technical complexity ranging from single and multicolor forms, promotional materials, bulletins, manuals and other printed material including documents requiring merge of covers, text, indexes and related items. Performs necessary equipment set-up and preparatory work. Operates bindery equipment such as folder, cutter, perforator, punches, collator, drill, stapler, padder, etc.
  • Document Assembly: Assembles, packages and / or distributes moderately complex policy forms, endorsements, marketing and promotional materials, special forms and output reports to customers (field personnel, agents, insureds, etc.). Performs quality control on products, identifies rejects and returns to appropriate initiating offices, recording rejected materials. Operates basic bindery equipment including perforator, punches and stapler.
  • Imaging-Scanning: Scans routine / less complex documents of all types from customers, performing quality control and assuring legibility of all images. Applies automated and / or manual index values at time of scanning. Determines priority of work based on customer service level agreements. Performs routine equipment maintenance. As needed, may prepare documents for scanning. May prepare documents for offsite storage.
  • Mailing: Prepares incoming mail for distribution and processes outgoing mail. Distributes and collects mail, determines and affixes appropriate postage. Maintains records on postage, registered mail and packages. Operates mailroom equipment including postage machine, sorter, inserter, etc. Maintains knowledge of the rules, regulations and procedures of the various mail and package systems / vendors throughout the nation.
  • Data Entry: Inputs lists, records or other data points into an electronic format.
  • Supply: Orders, receives, stores and issues supplies (stationery, office supplies, marketing materials etc.). Maintains established inventory levels by checking shelves and prepares purchase orders or notifies supervisor at established reorder points. Stocks deliveries and checks that deliveries conform to purchase orders (quality and quantity).
  • Receptionist: Greets and directs vendors, customers and other visitors and may arrange for escorts. Answers, routes and screens incoming calls.
  • Business Phones: Builds organization knowledge and learns to answer organization-wide toll-free and direct phone lines. Verifies and explores caller’s need to "warm" transfer to appropriate department. Intakes caller information to research and later return and forward the caller to the appropriate department or individual employee. Accesses various business-related computer systems to assist in getting callers to the appropriate party. May monitor email boxes for response or forward.
  • Word Processing: Prepares standard documents from various sources of written or dictated input which may include page layouts and charts. Enters corrections, revisions and proofreads output for accuracy and completeness.
  • Complies with appropriate company and / or regulatory guidelines (i.e., handling of checks, titles, other negotiable items, etc.).
  • Maintains familiarity with department operations, policies and procedures, as well as the business and organization.
  • Performs other duties as assigned.

Qualifications

  • High school diploma or equivalent.
  • 2 to 4 years related experience. Experience in the insurance industry preferred. Certification in area of expertise may be required.

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